Virtual Executive Assistant

Amy Granillo | WorldWide | 2 months ago

HourlyHourlyIntermediate (2-5 years)Intermediate (2-5 years)Long-termLong-termUnder 30 hrs/wkUnder 30 hrs/wk

the lead support role and is responsible for performing various tasks for me and the two companies that I own. This role works directly with me and independently three days a week, on a scheduled basis. Special large scale projects & launches throughout the year will require additional hours.

The executive assistant is responsible for providing support for various company level projects & client level projects and is in charge of assisting with administrative tasks and personal tasks that will change week to week based on what I have going on at the time.

My brand is a positive and professional vibe. The person who fills the role as my right hand must embody that same vibe.

You have a positive attitude and you enjoy working on an ever-changing variety of tasks and do not require hand holding to thrive. You are an outside of the box thinker. You are highly efficient, work extremely well independently, and feel very comfortable learning new systems and software. You are professional and ethical. You have exceptional communication skills, a love for problem-solving, and extraordinary attention-to-detail.

Job Description and Responsibilities:
Weekly Monday morning planning meeting (These are conducted via Zoom)
Checking for new tasks in the system and promptly acknowledge assigned tasks
Complete all tasks by set deadline
Thoroughly document progress with appropriate notes following the workflow in place for that particular assignment
Strategizing and clean-up
Operations support
Various tasks
Tasks could include (but are not limited to):
– Responding to emails

– Managing and organizing email communication folders

– Replying to some social media messages

– Scheduling/executing/overseeing pre-designed email campaigns in FloDesk

– Organizing program/courses/workshop materials for launch tasks in apps and software such as: Canva, Dubsado, & the selected platform hosting that particular offering/event

– Managing my weekly schedule and setting alerts/reminders for me based on our Monday morning meeting

– Ordering food

– Company shopping

– Personal shopping

– Appointment setting

– Report generation

– Report analysis

– Research and documentation of findings regarding the assigned topic

You are Made for this Position if:
• You are comfortable managing your time and working independently to meet set deadlines

• You are enthusiastic, energetic, and excited to support a business professional who grows other professionals and successful companies

• You are solution-oriented and can confidently make decisions

• You are highly organized and appreciate efficiency

• You have exceptional time management skills and can both juggle multiple projects simultaneously and communicate honestly about your timelines, challenges and questions

• You are always on time and strives to deliver ahead of set deadlines

• You are tech-savvy and can confidently learn new systems and software

• You have exceptional attention to detail including excellent proofreading skills

• You are capable of ordering and scheduling items and food in advance based on predetermined order authorization

• You have experience using or are confident that you can learn to use it in per-project basis quickly and efficiently:

– Dubsado

– Google Calendar

– Asana

– Canva

– Zoom

– FloDesk

– Amazon

– GrubHub/Postmates/InstaCart

– Facebook

– Instagram

This Position is NOT for You if:
Reading this job description felt like “kind of a lot” or too much reading
You asked questions that are answered in this job description without actually reading this job description first
You don’t find joy in serving others
You don’t have a friendly personality
You cannot be available for scheduled meetings and deadlines
You take a long time to process obstacles or are not a quick problem solver
You lack confidence and would feel uncomfortable making decisions
You feel that deadlines are flexible as long as you’re “pretty close”
You do not like dogs
Need a lot of hand-holding, reminders, or to work in-person with a team in order to be successful
You do not feel fulfilled in a leadership support role and prefer to be the boss
You cannot be on time
You make excuses about why you can’t work
Forget details easily
Are not organized
Cannot keep up with changes
Lack ability to articulately communicate verbally and in writing
You do not like communicating with a variety of personalities
Important Details
This is a remote position and is a Monday, Tuesday, and Friday daytime schedule. 3-4 hours per week, for a 12-16 hour month to start. It will have additional hours based on growth and will increase during launches.